The Videogame Heritage Society (VHS) is a Subject Specialist Network for museums, heritage institutions, videogame developers, publishers and private collectors. The VHS is hosted by The National Videogame Museum which itself is operated by The BGI Charity.
This privacy policy discloses the privacy practices for the VHS website which is hosted by The National Videogame Museum who are operated by its governing charity, the BGI.
This privacy policy applies solely to information collected by this website.
What Information Do We Collect About You?
We collect information about you when you register with us, leave comments or submit a query or case study. We also collect information when you voluntarily complete customer surveys, provide feedback, and sign up to email marketing. Website usage information is collected using cookies.
How Will We Use The Information About You?
We collect information about you to process your query, manage your account, email you specifically about the Videogame Heritage Society, and, if you agree, to email you about other initiatives we think may be of interest to you. We use your information collected from the website to personalise your repeat visits to our website.
The VHS will not share your information with companies outside The VHS, its host The NVM or the NVM’s governing charity, The BGI.
How We Protect Your Data
We have appropriate security measures in place to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
Personal data access is limited to designated employees who will only process your personal data on our instructions, and they are subject to a duty of confidentiality. Strong password protection, two-factor authentication and secure CRM management systems are in place to protect your personal data.
We have put in place procedures to deal with any suspected personal data breach and will notify you of a breach where we are legally required to do so.
How Long We Retain Your Data
Queries and case study/article submissions are retained indefinitely. You can request to anonymise your submission published on the VHS website by emailing us and providing the name and email address you used on your submission.
If you leave a comment, the comment and its metadata are also retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
Access To Your Information And Correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at the following address:
The VHS, care of: National Videogame Museum, Castle House, Angel Street, Sheffield, S3 8LN
We may make a small charge for this service. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
You have a right at any time to stop us from contacting you. If you no longer wish to be contacted, please request to unsubscribe at the email address vhs@thebgi.uk with the Subject “Unsubscribe”.
Other Websites
Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.
Changes To Our Privacy Policy
We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 31st January 2025.
Cookies
What Are Cookies?
A cookie is a small file that is downloaded onto your computer when you visit a website. It allows us to recognise and tailor our site to you and it won’t harm your computer or you.
If you visit our home page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
List Of The Cookies We Use At VHS
We use cookies which are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you such as setting your privacy preferences or filling in contact forms.
We also use Google Analytics’ cookies to anonymously track the use of our website from those who visit.
Cookies also examine how you use the VHS website which will assist us in identifying problems and monitoring the website’s performance.
Opting Out Of Cookies
You can opt out of cookies when accessing the VHS website. If you prefer, you can restrict, block or delete cookies by changing your browser settings, however, some parts of the site will not then work. Necessary Cookies do not store any personal data that can identify you. If you’d like detailed instructions as to how to delete cookies please visit Civic UK.
Embedded Content From Other Websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Contact Us
If you would like to access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information contact our Privacy Compliance Officer.
Email: vhs@thebgi.uk
Phone: 0114 321 0299
Post: The VHS, care of, The National Videogame Museum, Castle House, Angel Street, Sheffield, S3 8LN